Features

Fast and efficient features to meet the needs of a modern music organisation

Packed with clever features and embracing the latest technologies, Paritor Xperios saves time and improves the experience of everyone involved with your organisation – managers, administrators, teachers, parents and pupils.

An overview of Paritor Xperios

Expertise in the Industry…

Developed with over 25 years expertise and understanding of the industry, Paritor Xperios incorporates features that will streamline your operations, giving you the time to inspire each new generation of students. Our meticulously designed interface with noteworthy control functions, drop-down menus, and lists, makes life easier and saves hours of time to be spent on building your business.

It Does Everything…

Paritor Xperios does everything you need to effectively manage a modern service in one easy-to-use system. We’ve provided it all in one place with access to information for teachers, parents, schools, managers, and administrators from any device, online or offline, anywhere or at any time!

What Makes Paritor Xperios Special?

Paritor Xperios uses a revolutionary design that utilises the latest technologies to prepare you for any business changes in the years to come. Paritor Xperios is intended to support the move to remote working for employees and is designed to deal with customer demands for easy access to information. It’s based on cloud and mobile technology meaning that the system can be opened on any device. At Paritor, fundamentally embracing the concept of self-service is part of our ethos, and thanks to Paritor Xperios, we’ve been able to accomplish that more successfully than ever before.

Providing innovative ways to streamline processes and simplify the management of Music and Performing Arts is what we’re all about.

Contacts – Build a Secure Information Infrastructure

In our digitised world, it’s more important than ever to access and direct our data. That’s why Paritor Xperios is designed to guide you through the terrain of electronic communications and data compilation by assembling your contacts and prioritising organisation.

Lock Up and Update your Personal Data

Regulate records for teachers, students, parents, debtors, schools, and centres. All contacts are clearly categorised so that you can conduct your services at high capacity. We ensure that your data is stored securely to measure up to data protection regulations.  

Tune into the latest 

Keeping in sync with your contacts as they change is imperative to running an organisation effectivelyArrange online accounts with contacts so they can refresh their information and feel in control. Avoid confusion by documenting correct addresses, medical information, and school records.  

One Contact Record, Multiple Roles, All in One Place 

We know that people maintain multiple titles. Paritor Xperios remembers them for you. Use our savvy search filter to find who you’re looking for, whoever they may be, all in one easy access location.  

Protect Personal Data

Data defines us. Paritor Xperios treats it with the respect it deserves. Our Contacts feature uses automated compliance for data protection and GDPR. All data is anonymised and deleted within user defined settings.  

Just In Case You Forgot…

Some reminders aren’t fit for planners. Paritor Xperios lets you know when someone’s data needs a look over, ensuring that odd ends like up-to-date DBS certificates never go amiss.  

Bookings

A busy school or centre is prone to becoming buried in bookings. Our system simplifies the process. Let Paritor Xperios conjure up a pristine portal without any loss of personalisation. Let the bookings flow!

Taking Bookings has Never Been Simpler

Our system eases the worry of producing a professional booking service by providing an online portal using just two ingredients: raw data and your preferences. Simply copy and paste the link we provide into your domain to grant bookers easy entry to the booking pages.  

Dependable Pay Providers

We provide a choice of secure payment providers giving customers the freedom to breathe easy when making transactions online. A safe link from the booking checkout pages allows for a clean and care free exchange. 

Intuitive Design, Fully Customizable… 

We include your branding and logos to certify online booking forms feel fully your own. This feature is designed with ease-of-access in mind to save you and your customers time. Forms are made fit for purpose from within Xperios. Enter your service settings to edit and adjust any aspect.  

Carefree Capacity Control…

Paritor Xperios booking portals provide two booking optionsdirect bookings and waiting applications. This helps to control capacity for all of your services. Progress statuses can be assigned to bookers to help you keep tabs on their booking journey. Paritor Xperios lets bookers know as soon as their status surges on to the next stage. 

Schedules – Building Complex and Confusion Free Itineraries

Avoid scheduling clashes with our time managing feature. We offer a confusion-free calendar to consolidate important dates, classes, and holidays. Track lesson deliveries and clock venue changes.

A Schedule Built Up from Term Date Foundations…

Routine guarantees consistency, so we construct schedules for you using your inputted term dates to prevent double bookings in your busy weekly plans. You set the dates, we stop the conflicts, making for a clean agenda.  

Intelligent Insets…

Our scheduling feature is designed to anticipate potential planning mishaps. Users are given the ability to mark service wide and school insets to swiftly structure a calendar. Adjustments to the schedule will automatically skip insets and all non-working periods such as bank holidays. This certifies that plans go forwards without having to reschedule.  

Updates without Interrupting…

Changes made to plans that go unannounced are a standard customer frustration. Prevent this dilemma by rapidly rearranging your schedule and announcing the adjustmentTimetable complexities such as changes to times, dates, rooms, or teachers are controlled by sharing schedule amendments with affected teachers, students, and schools.  

Tactful Tracking Tools…

Teachers can track their delivery and performance via the teachers portal. Smooth out creases by assigning cover teachers the tools they need to take on the classroom. Allow deputy teachers access to essential information about every session.  

Track Teaching Deliveries

Teachers can track the number of classes delivered to ensure figures are correct and learning hasn’t gone amiss. Credits are assigned automatically for under delivery.  

Attendance – Attracting High Achievers

High attendance means greater student achievement. Manage attendance on or offline, anywhere, and at any time to monitor student engagement. Only teach those attendees who are paying for teaching services with our financial register features.

No Internet, No Problem…

Teachers can access the latest lesson updates offline as well as online. Any offline changes are synced as soon as connection resumes. If the internet connection drops, class can continue. New data downloads when internet becomes available.  

No Payment = No Starter…

With our new financial attendance feature, starting students only appear on registers once payments are settled. Payers must do so up front or reconcile a payment agreement to proceed with attending classes. Paritor Xperios stops students who don’t pay fees from slipping through the net. 

Set Student Standards

Track attendance to track grades. Set students up for a win by assigning achievable targets and working grades based off skills showcased in classes. Teachers can record lesson notes to aid in the allocation of working grades.  

Share Student Standards…

Attendance, lesson notes, and working grades, are shared with parents to increase student engagement and provide evidence to explain results. Parents can assess student participation without obstacles.  

Finances – Putting Every Penny in Place

Feel secure about your financial future by improving cash collection and control. Set up payment schedules to ensure your organisation and your payers feel stable about outgoings and corresponding lesson delivery. Organise a flexible and affordable finance scheme for each payer in your system.

Instant Invoice Updates…

Automatic invoices are generated when a student is offered a place and amendments are made to a booking based on lesson delivery. No need to update manually, Paritor Xperios balances the books for you.

Keep the Cash Coming with a Future Payment Set Up…

Teaching commences only once the finances have been arranged, preventing late or non-payments. Produce a payment plan to collect future payment without confusion. Prepare set payment dates to reduce debt.

No More Chasing Missed Payments… 

Running after unpaid charges can leave you feeling out of breath. Paritor Xperios automatically manages monetary complications, such as expired cards and bounced payments whilst giving payers plenty of opportunities to make up missed payments. 

Parental Control…

Parents can command their own payment schedules with the freedom to interchange payment dates and vary the quantity of instalments within the parameters you set. Bill settlement dates can also be staggered and secured. Give generous financial flexibility to payers within reasonable limits for an acclaimed customer service experience.

Forecast Finances…

Predict finances using easily generated reports and forecast future income and expenditure. Produce handy data which can be effortlessly linked to accounting packages. 

Payments – Relaxed Transactions

Let the learning begin with fast and fuss-free payments using one of our secure payment providers. Easy transactions can encourage payers to continue acquiring your services by using the same method.

Pick your Provider…

Use your own merchant account to integrate off the shelf with World Pay, Sage Pay or Stripe, or let Paritor Xperios conduct payments with our built in system. Transactions are taken at competitive rates with no need for an external provider.

Wave Goodbye to Manual Bookkeeping… 

Forget about manually managing your bookkeeping; receipts are automatically reconciled to parents’ accounts. Offer bite-sized payments through a scheduled plan set up in advance and let the system settle invoices and instalment arrangements.

Parent Payments Made Easy…

Parents can take control of their payments by updating and amending their plan within your parameters. Let payers find a more suitable time to settle their bills by offering greater or fewer instalments.

Flex your Payment Potential…

Payers can enjoy an easy payment process without any hiccups or misunderstandings. Expired cards, unsuccessful payments, or built up debts are dealt with automatically making for a smoother customer experience. 

Teacher Pay- Pay for a Service Well Provided

Track teaching input to monitor appropriate pay regardless of whether teachers are salaried, paid hourly, or self-employed. Track and measure your teaching hours to keep lessons moving and staff satisfied.

Document Teaching Delivery…

Manage pay for salaried, hourly paid, and self-employed staff by recording and overseeing the delivery of lessons, rehearsals, and performances. Ensure that regular teaching is rewarded accordingly and that staff operate effectively.

Document Non-Delivery… 

Trace non-delivery of lessons and additional teaching services. Follow any missed teaching due to PPA, CPD, and further allowances.

Calculate Contract Compliance…

Quantify hourly paid teachers’ wages based on delivery by measuring the number of contract hours agreed to against the number of contract hours committed to. Deftly determine contract fulfilment by measuring the number of recorded teaching hours.

Precise Payroll Process…

Export data to the payroll system with ease! Just produce any self-employed teacher’s attended hours and pay rate to reconcile against invoicing. Avoid complications by uploading the correct hours straight into the system.

Communications- Crafting Your Connections

Regulate your relationships and strengthen your standing with customers. Create the correct impression to keep contacts interested and make life easy for your team.

Keep Connected Electronically…

Send and supervise all electronic communications with customers, groups members etc. Whether it’s text or email Paritor Xperios can keep atop your conversations!

Automatic Updates…

Never miss a trick with automatic updates to teachers, schools, parents, and pupils. All changes to schedules and cancellations are shared straightaway.

Pristine Professional Finish…

Design personalised templates and designate each creation for a specific scenario. Construct a consistent professional image to properly present your organisation to customers.

Powered by AI…

An AI-powered assistant and rich comment bank seamlessly serve-up your communications, saving your team hours whilst providing a faster service for customers.

Reporting- Encapsulating Performance

Illustrate your performance with concise reports and identify opportunities to improve the service you provide. Paritor Xperios is embellished with interactive dashboards for easy access to information. Easily extract your data to Excel or a similar programme for editing.

Keep your Stakeholders up to Speed…

All stakeholders are informed through easily accessible information. Reports can be manoeuvred simply and communicate facts effectively.

Progression Before Your Very Eyes…

Instantly inform pupils and pupil’s parents on progression and improvement rates. Visibly articulate the effect of your expert services.

Saving Trees, Saving Stress…

Reduce your reliance on paper by giving stakeholders access to customisable digitized reports. File and manage reports in a compact and sharable format.

Resources- Resource Records, Rest Assured

Ensure your resources are managed and maintained using detailed records. Paritor Xperios features a bulk uploads tool designed for speed and efficiency when cataloguing.

Report Returns and Repairs…

Always know where you stock is, whether due for return, overdue, or up for repair. Generate reports and master resource utilisation.

Log Missing and Misused Resources…

Record hires, loans, and repairs. Monitor the disposal and loss of instruments whether they are lost, stolen or written-off.

Please See Our Terms and Conditions…

Produce hire agreements to ensure instrument users honour your arrangement. To ensure understanding, users must acknowledge the terms before acquiring instrumentation.

Automated Invoices and Financial Reminders…

Automatic invoices and reminders are prepared for payers. Payments are taken using a choice of providers. Monies owed for both resources and tuition are consolidated into one straightforward statement.

Groups – Gather Together, Learn Together

Govern your choirs and ensembles by smoothly creating and managing your group proceedings using this feature. The tools for organising performances, rehearsals, payments, and communications are congregated in one convenient place.

No Sweat Set Up and Management of Groups 

Create groups from drop down menus, set joining criteria, define fees and any discounts or bursaries available. Adding single or multiple members to a group is made simple using speedy search and filter tools. Use online applications and bookings to further enhance the process and help ensure data consistency 

Get the Handle on Group Activities 

The latest technology effortlessly creates schedules and manages the activities of each grouprehearsals and performances. Tutors can record and update attendance of all group members on any device with or without internet! 

Maintain Group Memberships and Finances 

Withdraw members and record reasons for withdrawal. Choose if you’re going to reduce an invoice and cancel or reduce any future payments. Add new members and choose the amount to increase their invoice by. This automatically reflects in future payments.  

Keep Groups Knowledgeable… 

Communicate directly with all members or select subsections, for example, just the violins in an orchestra. Parents, students, and tutors can access communications via the portal at any time. Say farewell to fishing out old email correspondences!

 

Events – Expect Elevated Events

Manage, promote, and record all Events in one place. Control the process of Event development from ideation and creation to attendance and success. Include details on capacity, guest requirements, and intended attendees. Let Paritor Xperios do the rest!

Event application forms and catalogues are generated for you

Simply choose what you want your form to include. We provide a range of options to include in your booking journey which ensures all guests are suitably catered for. Our application form selections guarantee your attendees will be well suited to your Event.  

Monitor your attendees and waiting lists through clear displays and reports…

Bookers and attendees that proceed to the waiting list are recorded and ready for invite should a place reveal itself. When altering their status they’ll receive an automatically generated email update or notification. Track your Event’s growth through graphs and reports formulated by the system.  

Manage and access Event details using our carefully designed interface…

Tired of staring at saturated screens? Our newly designed interface gives you lightning fast-access and a clean responsive look tailored to your needs. Generated online forms, catalogues, and emails are crisp and professional to emphasise your expertise.  

Bookers can be contacted at the click of a button…

Forget trudging through email inboxes. Paritor Xperios keeps your guests in the know for every Event. Dates, times, venues, costs, and booking or application amendments are sent directly to the booker 

Take control of your finances and track your Events achievements

Paritor Xperios gives you the facts so that you can shout about your success. Repeat successful Events easily with logged data and details. Conduct booking arrangements with ease using our online checkout portal and regulate transactions under the Finances tab.  

Revel in our taskless two-tiered Event entry process…

Request accepted! Our system lets students know whether their request to attend an Event has been permitted or denied automatically. Students can upload evidence for teacher review to aid in the decision-making process. Event places can be held with a deposit. Receipts are logged at your convenience.  

Exams – A Grade Above the Rest

We believe in progression. That’s why we’ve made it easier than ever to reach the next level. Oversee Exam procedures from applications to certifications. Regulate your bookings, payments, scheduling, and activities catalogue under the Exam Sessions tab.

Custom-made examination booking forms and online activity sections…

Our software produces public catalogues to showcase your up-coming exams. We provide an array of booking form options for flexibility and adaptability. Those booking onto Exams are left instilled with an understanding of skill suitability, minimum entry level, and exam pass requirements. 

Support applicants using super-speed software…

Email applicants en masse using our speedy toggle and tick box tools. Give those taking exams the time they need to prepare by keeping them in the loop. Our concise Contacts record and applicant status tracker help you to regulate student success.  

Easy online portal for secure payments

Exam applications are pressure free and paid-for through our Exams checkout page supported by our secure payment provider. Schedule payment dates and take card details with confidence. Refer to your Finance tab to track due and over-due charges. No need to worry about missed payments: Paritor Xperios automatically pursues all unpaid fees. 

Sensational Time Slot Scheduling…

Avoid clashes and conflicts by allowing Exam applicants to choose a time that suits them within a set range of availability optionsEstablish your booking period in-advance for well-prepared students and examining  convenience.  

Auditions – For Showcasing Student Potential

We take the stress out the spotlight with the all new Auditions module. Schedule Auditions, record results, send offers, and transfer successful applicants to a Group or Study. Keep track of talents and oversee the appropriateness of applicants for every role.

Online application forms fit for talent scouting…

Custom-build online Audition application forms from an assortment of tick box options to attract the right candidates. Let Paritor Xperios arrange appropriate statuses for you to track each applicants audition journey. Use Audition Items to establish applicants vital skills, range, and assets.  

Add Audition records and mediate with Audition applicants…

Transfer, withdraw, or bulk email your applicants to relay the latest updates. Control the application flow by editing and amending every audition. Let the system arrange all contacts into one accessible record for you 

Oversee a Sleek Auditions Catalogue

Advertise auditions expertly with a full and comprehensive activities prospectus. Engage with the ideal applicant by providing audition instructions and identifying expectations. Paritor Xperios transfers all your data into an applause-worthy user-friendly catalogue.  

Presto payment services…

Paritor Xperios uses our secure payment provider to transfer all audition charges in a sound and secure environment. Applicants can checkout using the online application portal. Leave it up to the system to log, track, and chase finances automatically using the contact details provided by each applicant.  

Effortless Administration…

Assign all contacts an account for reapplying or applying to multiple auditions at any given time. Applicants and parents can use their login to access any information related to the application process from start to finish.  

Appraisals- Assess with Confidence

Assess without stressing the clock using our new and improved feature. Provide simplified and succinct Appraisals that clearly communicate each student’s progress. Free time for both teachers and admin by constructing quality appraisals with these astute tools…

Edit and Customise for Clarity…

Craft and specify a unique report design to suit your business. Define instrument techniques for clear understanding of appraisal conclusions. Revise and polish your comments field to eliminate typos and write faultless feedback.

Instantly Interpret Reports…

Use visuals and graphs to illuminate the reasoning behind judgements and conclusions. Visual reports allow those being appraised to simply interpret responses and estimations, as well as fully take feedback on board.

Authorise All Appraisals…

Have every appraisal approved using our full authorisation process, including the option of review by line managers and administrators. This guarantees agreed upon and verified appraisals that won’t require further justification.

Pronto Portal Reports…

Feedback isn’t valuable if you can’t dispense it. Share reports and appraisals with parents and schools via their corresponding portals. Easily transfer progress updates across an accessible portal which can be comfortably manoeuvred by all.

School SLA – We Assist With Your Arrangements

Paritor Xperios helps you maintain Service Level Agreement and communications through invoicing and online timetables which can be altered by either party as they see fit. Share documentation: attendance, assessment, and lesson notes with Music Co-ordinators to provide evidence of attainment and progression.

Produce Polished Invoices…

Send professional invoicing to schools to charge for the music services provided to students. Maintain a record of the invoices you have sent to each organisation you cater for. 

 Adept Delivery Tracking… 

Document the delivery of lessons and determine how they preform against your SLA with every school you provide tutoring for. Ensure SLA requirements are met by recording when targets have been hit. Billing adjustments are made automatically if an upfront charge is created but the service is not fulfilled.  

 Access Agreements Online…

Use the Paritor Xperios online service to secure an arrangement with schools and teaching organisations. Timetables made online can be accessed by all parties without hassle. Schools can request alterations to an SLA using the online method, as well as inform you of FSM or pupil premium that may affect your operations with particular students.  

 Stay on the same page as Music Co-ordinators… 

Share all information regarding attendance, assessments, and lesson notes with corresponding schools. Liaise with Music Co-ordinators by distributing delivery details in accordance with your SLA requirements.  

“Paritor’s work with music services means that they understand how we work better than anyone else. What used to take weeks, now takes approx half an hour”

Barnet Education Arts Trust